One of the fundamental objectives of a Maintenance Management System (MMS) is capturing maintenance costs for analysis. Where in a system labor, equipment, and materials usage costs are captured can make a difference in the level of detail, accuracy, and timeliness of the cost information collected. TRB hosted a webinar on Thursday, September 26, 2024 from 2:00 PM to 3:30 PM Eastern that helped agencies navigate the process of integrating cost data into the MMS to effectively manage and track maintenance expenditures. Presenters shared two cases studies from mature users of MMS, North Carolina Department of Transportation (NCDOT) and West Virginia DOT.

This webinar was based on NCHRP Synthesis 629: Practices for Capturing and Integrating Cost Data in Maintenance Management Systems.

This webinar was sponsored by TRB’s National Cooperative Highway Research Program and the Standing Technical Committee on Maintenance Management Systems.

The slides are linked in the meeting materials. View the recorded webinar below.

Webinar agenda and presenters

1. Practices for capturing and integrating cost data into maintenance management systems – Omidreza Shoghli, University of North Carolina and Charles Pilson, Mott MacDonald

2. Integrating maintenance cost data with the state financial system – Matthew Whitley, NCDOT

3. Implementing cost interfaces in WV maintenance management systems – Chris Chau, Deighton Associates Ltd.

4. Question and answer session moderated by Steven Griffith, Roy Jorgensen Associates, Inc.

The first 60 minutes of the webinar were for presentations and the final 30 minutes were reserved for audience questions.

Learning Objectives

At the end of this webinar, participants can:

1. Identify practices for capturing maintenance costs in MMS, including the level of detail, data quality, integration, operational and business value, and barriers

2. Evaluate the specific pathways and details of integrations with agency financial systems

3. Understand the practical implementation and challenges of cost data integration in MMS

Professional Development Hours

This webinar was delivered as a scheduled – e-learning live event and is categorized within RCEP as Technical, Health and Safety.

Professional Development Hours (PDHs) earned on completion of this program were reported to the Registered Continuing Education Program (RCEP). Certificates of Completion are issued to all participants via the RCEP.net online system. Complaints about registered providers may be addressed to RCEP, 1015 15th Street, NW, 8th Fl., Washington, DC, 20005.

American Institute of Certified Planners Certification Maintenance Credits

This webinar was approved by the American Planning Association (APA) for 1.5 Certification Maintenance (CM) Credits. CM credits provide continuing education opportunities for AICP Certified Planners to continue their professional skills and knowledge. To receive CM credits, Certified Planners should visit the TRB event webpage on American Planning Association and register their participation. If you have problems reporting your CM credits or have general questions about the CM program, please contact the APA.