APPENDIX A

Resources for Asset Information Handover

There are many federal and private standards and guidelines that can be utilized for purposes of design and construction of an airport’s assets. For instance, when looking at computer-aided design (CAD) standards, we often refer to the United States National CAD Standard (NCS). Then there is building information modeling (BIM) and the National BIM Standard-United States (NBIMS-US). This BIM standard is available on the web at https://www.nibs.org/projects/national-bim-standard-united-states. The intent behind this standard is to help ensure the models are accurate and consistently developed.

But the drawings are only half of the construction (also referred to as contract) documents. The other half is represented by the documents also referred to as specifications, or altogether as a “project manual,” which accurately describes in words what CAD or BIM files graphically illustrate. These specifications are the documents that require a contractor to build a certain thing, as well as define all the supporting activities from the initial procurement requirements to project mobilization through to project closeout.

There are multiple standardized specification systems available and while some architectural/engineering firms make use of these services, some will also develop their own internal set of specifications. Airports will typically rely upon their design firms to supply such specifications, but some airports have created either a specification section for a critical asset type or have developed design standards that the airport then provides to its architectural/engineering design firms. An organization behind the standardized processes that most North American architectural/engineering firms adhere to is the Construction Specifications Institute (CSI) (https://www.csiresources.org/). CSI serves the architectural/engineering and construction industry by defining the practice of specifications and project management as well. CSI is also the organization responsible for classification systems utilized within North America such as MasterFormat, UniFormat, and OmniClass.

Several documents have already been published outlining this asset transition process. The issues addressed within several of these standards are consistent. Developing your own business processes and procedure documents is inherent with the “ownership” of airport assets, and the stakeholder groups should become a part of the process to ensure efficient and accurate project closeout and asset management is a part of the airport culture. In other words, define what is needed for each airport stakeholder and ensure these requirements are outlined and documented within the contract documents.

After defining the asset information required at handover are those activities involved with enforcing delivery of these requirements. Several organizations have published related documents that might be of use to the reader. These include:

• ASTM International (founded as the American Society for Testing and Materials)
• Construction Specifications Institute (CSI)

• Federal agencies, including the U.S. Department of Defense, Department of the Interior, and Department of State; FAA and FHWA
• The Institute of Asset Management (IAM)
• International Facility Management Association (IFMA)
• International Organization for Standardization (ISO)
• TRB

Ashworth, S., and M. Tucker. 2017. Employer’s Information Requirements (EIR) Template and Guidance—Facilities Management and Client Operating Requirements in the Building Information Modelling (BIM) Process. British Institute of Facilities Management (BIFM). www.bifm.org.uk

Asset Acquisition for Constructed Assets. 2008. Business Process Documentation, SAP Group. https://studylib.net/doc/8624489/business-process-documentation

“Asset Management Information Business Strategy and Implementation Plan.” April 2020. Department of State. Not publicly available.

BigRentz, Inc. 2021. Big Rentz.com. June 16. Accessed February 9, 2022. https://www.bigrentz.com/blog/projectcloseout

Developing a Pavement Maintenance Program. 2012. Guidebook, FAA Central Region, Airports Division. https://www.faa.gov/airports/central/airport_compliance/pavement_maintenance/media/pavementmaintenance-program-development.pdf

Fallon, K., and M. Palmer. 2006. Capital Facilities Information Handover Guide, Part 1 (NISTIR 7259). Guide, National Institute of Standards and Technology, US Department of Commerce. https://doi.org/10.6028/NIST.IR.7259

Fisher, K. n.d. “Best Practices in Managing Project Closeout.” US Department of Energy, Office of Science, Office of Project Assessment. https://www.nsf.gov/attachments/134059/public/15LFW_BestPracticesinManagingProjectCloseout_FisherK.pdf.

Fortin, J., P. Bloomfield, J. Mahaz, and L. Alfaqih. 2018. ACRP Research Report 155: Guidebook for Advanced Computerized Maintenance Management System Integration at Airports. Transportation Research Board, Washington, DC. https://doi.org/10.17226/25053

Harper, C. M., M. Parajuli, M. Tummalapudi, T. R. B. Taylor, S. Waddle, and R. Catchings. 2021. NCHRP Synthesis 570: Practices for Closing Out Highway Projects from Substantial Completion to Final Payment. Transportation Research Board, Washington, DC. https://doi.org/10.17226/26304

“Improving Asset Management Through Better Asset Information.” 2019. Recommended Practice, The North American Transportation Services Association, American Public Transportation Association, Washington, DC. https://www.apta.com/research-technical-resources/standards/sustainability/apta-suds-tam-rp-005-19/

Kaiser-Hill Company, LLC. 2004. “Final Project Closeout Report for Building 865 Cluster.” Closeout Report, Department of Energy. https://lmpublicsearch.lm.doe.gov/SiteDocs/B865-A-000091.PDF

KPMG International Cooperative. 2020. February. Accessed February 9, 2022. https://assets.kpmg/content/dam/kpmg/ca/pdf/2019/12/major-project-governance-en-web.pdf.

McCuen, T. L. and D. M. Pittenger. 2016. ACRP Synthesis 70: Building Information Modeling for Airports. Transportation Research Board, Washington, DC. https://doi.org/10.17226/23517

Operational Readiness and Airport Transfer. 2020. IATA. https://www.iata.org/contentassets/d1d4d535bf1c4ba695f43e9beff8294f/iata_orat-postion-paper——new-branding.pdf

Othman, A. A. E. 2007. “Delivering Successful Construction Projects Through Achieving Professional Projects Closeout.” The Second Built Environment Conference 2007. https://www.researchgate.net/publication/271269648

Preston, K., J. C. Spencer, J. Nagy, and J. Crites. 2019. ACRP Web-Only Document 37: Research Roadmap in the Area of Airport Operations and Maintenance. Transportation Research Board, Washington, DC. https://doi.org/10.17226/25382

Project Close-Out, Unified Process Practices Guide. 2006. CDC. https://www2a.cdc.gov/cdcup/library/practices_guides/cdc_up_project_close-out_practices_guide.pdf.

Property, Plant, Equipment, and Other Assets. (Accounting and Financial Reporting Guide). 2020. PwC. pwc.com.

Ray, J. 2020. ACRP Research Report 214: BIM Beyond Design Guidebook. Transportation Research Board, Washington, DC. https://doi.org/10.17226/25840.

Smerz, K. 2021. “Keeping Pace, Scanning to BIM for QA in High-Purity Environments.” FMJ, March 2021, 28–35. Accessed April 9, 2021. http://fmj.ifma.org/publication/?i=699223

Snitkin, S. 2010. Asset Lifecycle Information Management—Managing All of Your Information Handover Challenges. ARC Advisory Group. ARCweb.com.

Tran, D., D. Gransberg, and C. Harper. 2018. NCHRP Synthesis 518: Staffing for Alternative Contracting Methods. Transportation Research Board, Washington, DC.