Creating Self-Directed Resiliency Plans for General Aviation Airports (2024)
Chapter: Tool F: Emergency Communications Plan Template
TOOL F
Emergency Communications Plan Template
This Emergency Communications Plan template is meant to be complementary to plans already in place and is meant only to provide supplemental information that may be missing. It should in no way override any required standards or templates currently in place. Please review the Communications and Collaboration Guidelines document for best practices and resources for communicating and collaborating with stakeholders before, during, and after an incident.
Date of Last Update: mm/dd/yyyy
Introduction
This Emergency Communications Plan is separated into sections based on the different stakeholders’ airport personnel will coordinate with regularly and during emergencies. Each section includes a table for airports to fill in relevant personnel titles, names, responsibilities, and contact information. It is recommended that the contacts are reviewed and updated at a minimum, quarterly or as needed. The communications plan should be accessible to all staff, and a copy should be kept with the airport sponsor. If possible, publish a digital copy of the plan on a private website that staff can access.
Review the following sections and list any additional stakeholder groups that may apply to your airport.
Airport Management
Airport management should be notified of an incident/event to ensure a unified and timely response.
Key Personnel Title/Name/Responsibility/Contact Information
| Title | Name | Responsibility | Contact Information |
|---|---|---|---|
Government Officials, First Responders, Regulators, and Utility Providers
County and state emergency management, Homeland Security, state and local police and fire departments, regulators, and utility providers should be notified of an incident or event to ensure all possible resources are used during response efforts.
Key Personnel Title/Name/Responsibility/Contact Information
| Title | Name | Responsibility | Contact Information |
|---|---|---|---|
Tenants
Tenants should be notified of an incident or event to ensure their immediate safety and make sure they are aware of the potential for extended delays or disruptions.
Key Personnel Title/Name/Responsibility/Contact Information
| Title | Name | Responsibility | Contact Information |
Employees and Their Families
Employees and their families should be notified of an incident or event to ensure these relevant parties have proper situational awareness as events unfold.
Key Personnel Title/Name/Responsibility/Contact Information
| Title | Name | Responsibility | Contact Information |
News Media
Airport management should notify the media of an incident or event to ensure the community is informed of the ongoing situation.
Key Personnel Title/Name/Responsibility/Contact Information
| Title | Name | Responsibility | Contact Information |
The following summary of changes table is intended to list all updates and revisions to the Emergency Communications Plan. Complete this table with all updates and revisions made to the Emergency Communications Plan, where the change was made, and the date of the change.
| Change Made | Section | Date of Change |
|---|---|---|
